Acquisition chain - 5 steps
january 27, 2014
- When it comes to acquisition process,
in building the solution architecture
with Oracle Applications we consider as important things the following:
- 1. Budget and Acquisition Plan have to be developed at Department Level
- 2. Budget and Acquisition Plan detailed information have to be onscreen for each PO Requisition and PO Order, for the user and for the approvers.
- 3. Budget consolidation, including execution, have to be available for the Management.
- Acquisition chain - 5 steps:
- 1. Department/Activity budget fundamental and approval
- Each department builds their own budget fundamental, detailing the materials and services they need for their own activities, or for the products/services they are delivering. The budget should be developed by choosing CPVs from the ERP database, having in mind that the final budget will be detailed in the Acquisition Plan, which will be executed through Contracts, Requisitions and Orders.
- The Budget fundamental will be approved at the department level and sent for review and approval in Oracle GL and Hyperion.
- 2. Organizational consolidation (Oracle Hyperion)
- The budget from Departments will be reviewed, and consolidated in Oracle Hyperion where data are sent from ERP.
- 3. Department/Activity Acquisition
Plan at CPV and article code level
- Based on approved budget, each Department will go in details, by selecting articles from Oracle Item Master. The result - Department Acquisition Plan. Consolidating, we will have the Organization Acquisition Plan. The Plan is Error Free, by using article in the Oracle Item Master, and remaining in the approved budget limits.
- The Acquisition Plan is approved at the Department and Organization level.
- 4. Supplier negotiations and contract sign off
- With the Acquisition Plan approved, deliver the suppliers negotiation and contract sign off process.
- 5. Acquisition execution with online
and onscreen Budget and Acquisition Plan decrement
- At the requisition creation moment, the user should know if the quantity and value he wants to request, remain in the approved budget and acquisition plan. This information should be onscreen for the user himself, and for his approvers. The same situation at the Purchasing Order creation.
